• Beyond Borders

Student Travel

All FSU students participating in an FSU-related international experience must comply with the FSU Policy #3-17 Student International Travel Policy.

For the purpose of the FSU policy, international is defined as any travel outside of the continental United States, Alaska, or Hawaii. Therefore, travel to U.S. territories like American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands is considered international.

Examples of FSU-related international experiences include:

  • Part of a study abroad or international exchange program organized or supported by the Center for Global Engagement or International Programs*;
  • Research, field work, internship, and/or service-learning opportunities that are supported and/or organized by university units;
  • Organized by or on behalf of an FSU-affiliated student organization, including but not limited to recognized student organizations, religious groups, sports clubs, varsity athletic teams, civic engagement organizations, academic departments or administrative offices;
  • Supported through FSU funding or an FSU account is used to hold and disburse funding, including travel funded by fellowships, grants and scholarships;
  • Student(s) traveling internationally to attend a conference, present research, or participate in an activity because of their affiliation with FSU;
  • Independent travel (defined as situations where the student is leaving their primary travel location during the set FSU dates for their University-related experience);
  • Any other international travel in which a student participates because of their affiliation with FSU.

*Please note if you are working with the Center for Global Engagement (Beyond Borders or Global Exchanges) or International Programs then you do not need to take any additional steps to register your travel with FSU.

Student travelers must:

  • Receive approval and register their travel (see the steps detailed below) and complete a pre-departure orientation prior to departure.
  • Remain in compliance with the insurance requirement for enrollment at FSU.
  • Enroll in CISI international health and security coverage through FSU. For more information, please review the insurance policy details here.
  • Follow all recommendations provided by FSU regarding health and safety, as well as the FSU Student Code of Conduct while abroad.
  • Have access to a working means of communication (e.g. cell phone, landline, computer) while abroad, so that FSU can be in contact with them in the event of an emergency.
  • Monitor their official FSU email (recommended on a daily basis, but at least every two to three days at a minimum) while abroad, and keep up to date on news/travel updates for their destination.
  • Register independent travel if leaving their primary location during their set FSU travel dates.

While FSU is not mandating vaccination, we strongly encourage you to be fully vaccinated prior to traveling abroad. Please note that immigration requirements and/or requirements of the host may require proof of vaccination, additional screening, and/or testing. 

 
Independent Student Travel Registration process at FSU:

The FSU Travel Registry (hosted by Terra Dotta) is designed to capture our global footprint, in one centralized database, to facilitate our risk management and incident response for FSU-related international experiences. As a part of this registry, FSU travelers will automatically receive real-time intelligence emails when an incident may affect them or their travel plans. Students will be able to download the AlertTraveler app which provides detailed travel information (i.e. quick-dial emergency service numbers, country and city information, real-time push notifications for intelligence alerts, and the ability to respond to a check-in request from FSU in the event of an emergency). 

Step 1: Start/Complete a travel request in the FSU Travel Registry. To do so, use your FSU credentials to login to the online portal. You will then be prompted to start a "trip" and enter some basic information (i.e. dates of travel, location, etc.). Please be sure to select the "reason for travel" that best suits your opportunity abroad (i.e. an internship, research, to study, etc.).

Step 2: The portal will automatically populate required forms and materials for you to complete. Please note that you will be asked to review safety and security information for your travel destination(s) from the U.S. Department of State’s Travel Advisory (US DOS), CDC Travel Health Notices (CDC), and CDC COVID-19 Health Notices (CDC COVID).*

  • US DOS: If the destination is listed as a US Department of State “Level 1: Exercise Normal Precautions” or “Level 2: Exercise Increased Caution”, you can proceed to Step 4.
    • If the travel destination is designated as a “Level 3: Reconsider Travel”, you will need to complete a travel exemption request (Step 3). 
    • FSU does not sponsor or approve student travel to locations with a “Level 4: Do Not Travel”.
  • CDC Travel Health Notice: If the destination has a CDC travel health notice for a "Watch Level 1, Practice Usual Precautions" or "Alert Level 2, Practice Enhanced Precautions", you can proceed to Step 4.
    • FSU does not sponsor or approve student travel to locations with a "Warning Level 3, Avoid Nonessential Travel". 
  • CDC COVID-19 Levels: If the destination has a CDC COVID-19 "Level 1: Low Level of COVID-19" or "Level 2: Moderate Level of COVID-19", you can proceed to Step 4. 
    • If the destination has a "Level 3: High Level of COVID-19" or "Level 4: Special Circumstances/Do Not Travel", you will need to complete a travel exemption request (Step 3). 

* Please note that due to COVID-19 all students will complete a COVID-19 safety plan, and their travel plans will receive additional review by FSU.

Step 3: For high-risk locations, you will be required by the travel registry to submit a travel exemption request. Please be sure to submit all of the materials at least six weeks prior to any proposed travel, and before making any financial commitments (i.e. pay deposits, book airfare, arrange accommodation). Each exemption request will be reviewed by the International Travel Oversight Committee (ITOC)

Read more about guidelines and procedures for restricted travel and travel exemptions.

Step 4: If no high-risk approval is needed, the student must complete and submit all required materials to register their travel at least four weeks prior to any proposed travel, and before making any financial commitments (i.e. pay deposits, book airfare, arrange accommodation).

The process typically includes:

  • Independent Travel Questionnaire
  • Export Control Questionnaire (if required)
  • Assessment of Location/Travel Risk ​​​​​& Review Country Intelligence
  • Acknowledgement of Risk and General Release Form

Step 5: Once travel is submitted and/or approved by the ITOC, the student will be required to complete post-approval/pre-departure materials. These include:

  • Complete a Pre-Departure Orientation & Quiz online through Canvas
  • Register for STEP (or the equivalent for non-US citizens)
  • Download the AlertTraveler App
  • Register for the FSU international health and safety insurance plan with CISI (provided at no cost to approved independent student travelers)
  • Submit information for independent side travel while abroad (anytime when the student is leaving their primary travel location during their approved FSU dates)

If you have any questions about this process, please feel free to contact the International Travel, Safety, and Risk Team at global-travel@fsu.edu.

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