• Beyond Borders

Student Travel Policy

All students participating in a university-sponsored or affiliated international experience including study, research, internships, service-learning, or conference attendance must meet the following requirements per the FSU travel policy:

An international experience is considered university-sponsored or affiliated if:

  • the experience is provided through a university center or department to which a program fee is paid, including but not limited to International Programs and Center for Global Engagement
  • the experience is organized on behalf of a registered FSU organization, including but not limited to student organizations, religious groups, sport clubs, varsity athletic teams, civic engagement organizations, academic or administration departments;
  • an FSU account contributes funds, or money is held and disbursed through a university account for the trip;
  • the experience is facilitated by an FSU faculty or staff member;
  • the international experience will be considered for academic credit.

FSU Requirements for Students Participating in an International Experience

1. MUST BE REGISTERED

Students must be registered in the international experience database at least four weeks prior to beginning their international experience. Students participating in international experiences and paying program fees through International Programs or the Center for Global Engagement (including bilateral exchange programs) will be automatically registered in the database.

All other students (individuals and groups) participating in a university-sponsored or affiliated program will need to complete a Student International Experience Plan (SIEP) to register international travel with FSU.

SIEP: Group Travel

Step 1: Group leaders must review the U.S. Department of State’s Travel Advisory before submitting the SIEP. Please be sure to review both the country and area designation for your travel, as some areas have higher advisory designations than their country. If the travel destination is listed as a “Level 1: Exercise Normal Precautions” or “Level 2: Exercise Increased Caution”, proceed to Step #2. If the travel destination is designated as a “Level 3: Reconsider Travel”, then the group leader will need to submit an exemption request at least six weeks prior to travel. Florida State University does not sponsor or approve travel to locations with a  “Level 4: Do Not Travel”.  

Read more about guidelines and procedures for exemptions from the FSU International Travel Oversight Committee.

Step 2: If the travel destination does not require an Exemption Request, then the Group Leader completes the following documents and submits them by email to global-travel@fsu.edu, at least four weeks prior to travel:

Step 3: The Group Leader reviews the document Responsibilities of Group Leaders and Emergency Notification Procedures and follows instructions within regarding emergency procedures and group preparation for travel.

Step 4: International Travel, Safety, and Risk Manager will send email confirmation to the Group Leader once all requirements have been met.

If you have any questions about this process, please feel free to contact International Travel, Safety, and Risk Team at global-travel@fsu.edu.

SIEP: Individual Travel

Step 1:  The student must review the U.S. Department of State’s Travel Advisory before submitting the SIEP. If the travel destination is listed as a “Level 1: Exercise Normal Precautions” or “Level 2: Exercise Increased Caution”, proceed to Step 2. If the travel destination is designated as a “Level 3: Reconsider Travel”, then the student will need to submit an exemption request at least six weeks prior to travel. Florida State University does not sponsor or approve travel to locations with a  “Level 4: Do Not Travel”.

Read more about guidelines and procedures for exemptions from the FSU International Travel Oversight Committee.

Step 2: The student completes the following documents and submits by email to global-travel@fsu.edu, at least four weeks prior to travel:

Step 3: International Travel, Safety, and Risk Manager will send email confirmation to the student and the FSU Faculty/Staff Advisor once all requirements have been met.

If you have any questions about this process, please feel free to contact International Travel, Safety, and Risk Team at global-travel@fsu.edu.

2. MUST BE IN COMPLIANCE WITH INSURANCE REQUIREMENTS

All outbound students must remain in compliance with a) the FSU health insurance requirements for international experiences (noted below) and b) remain in compliance with FSU health insurance requirements for enrollment.

Students meet the requirements for the SIEP by purchasing the FSU health insurance plan, which includes international health insurance coverage, or by purchasing the FSU international health insurance plan (CISI). 

International health insurance coverage in both plans include the following:

  • International medical coverage @ $250,000
  • Emergency medical evacuation @ $100,000
  • Repatriation of mortal remains @ $100,000

(1) Students participating in a program in which the FSU international health insurance coverage is provided as part of the program fee (i.e. International Programs and Beyond Borders), are automatically enrolled in CISI.

(2) Students participating in a program or activity in which the FSU international health insurance coverage is not provided must be covered by either the FSU health insurance plan or CISI. Students can purchase the FSU coverage through FSU’s University Health Services. Students who complete and submit the SIEP but do not have the FSU insurance will be sent a link to purchase the CISI coverage. Proof of insurance is required to register in the FSU International Experience Database and be in compliance with FSU’s policy for international student travel.

3. MUST ENROLL IN THE U.S. DEPARTMENT OF STATE SMART TRAVELER ENROLLMENT PROGRAM (STEP)

Enroll here

Legacy Sort
9
Legacy Priority
1
title-inside title-centered
2