All FSU students participating in an FSU-related international experience must comply with the FSU Policy #3-17 Student International Travel Policy.
For the purpose of the FSU policy, international is defined as any travel outside of the continental United States, Alaska, or Hawaii. Therefore, travel to U.S. territories like American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands is considered international.
Examples of FSU-related international experiences include:
- Part of a study abroad or international exchange program organized or supported by the Center for Global Engagement or International Programs*;
- Research, field work, internship, and/or service-learning opportunities that are supported and/or organized by university units;
- Organized by or on behalf of an FSU-affiliated student organization, including but not limited to recognized student organizations, religious groups, sports clubs, varsity athletic teams, civic engagement organizations, academic departments or administrative offices;
- Supported through FSU funding or an FSU account is used to hold and disburse funding, including travel funded by fellowships, grants and scholarships;
- Student(s) traveling internationally to attend a conference, present research, or participate in an activity because of their affiliation with FSU;
- Independent travel (defined as situations where the student is leaving their primary travel location during the set FSU dates for their University-related experience);
- Any other international travel in which a student participates because of their affiliation with FSU.
*Please note if you are working with the Center for Global Engagement (Beyond Borders or Global Exchanges) or International Programs then you do not need to take any additional steps to register your travel with FSU.
Student travelers must:
- Receive approval and register their travel (see the steps detailed below) and complete a pre-departure orientation prior to departure.
- Remain in compliance with the insurance requirement for enrollment at FSU.
- Purchase CISI international health and security coverage through FSU. For more information, please review the insurance policy details here.
- Follow all recommendations provided by FSU regarding health and safety, as well as the FSU Student Code of Conduct while abroad.
- Have access to a working means of communication (e.g. cell phone, landline, computer) while abroad, so that FSU can be in contact with them in the event of an emergency.
- Monitor their official FSU email (recommended on a daily basis, but at least every two to three days at a minimum) while abroad, and keep up to date on news/travel updates for their destination.
- Register independent travel if leaving their primary location during their set FSU travel dates.
How to Register Travel at FSU:
The FSU Travel Registry (hosted by Terra Dotta) is designed to capture our entire global footprint, in one centralized database, to facilitate our risk management and incident response for FSU-related international experiences. As a part of this registry, FSU travelers will automatically receive real-time intelligence emails when an incident may affect them or their travel plans. Students will be able to download the AlertTraveler app which provides detailed travel information (i.e. quick-dial emergency service numbers, country and city information, real-time push notifications for intelligence alerts, and the ability to respond to a check-in request from FSU in the event of an emergency).
Step 1: To start the process, the student should login to the FSU Travel Registry. All of the steps below can be completed by the student through this online portal.
Step 2a: The student must review the U.S. Department of State’s Travel Advisory (US DOS), CDC Travel Health Notices (CDC), and CDC COVID-19 Health Notices (CDC COVID).
- US DOS: If the travel destination is listed as a US Department of State “Level 1: Exercise Normal Precautions” or “Level 2: Exercise Increased Caution”, then a student is able to proceed.* If the travel destination is designated as a “Level 3: Reconsider Travel”, then the student will need to complete a travel exemption request (Step 2b). FSU does not sponsor or approve student travel to locations with a “Level 4: Do Not Travel”.
- CDC: If the travel destination has a CDC travel health notice for a "Watch Level 1, Practice Usual Precautions" or "Alert Level 2, Practice Enhanced Precautions", then a student is able to proceed.* FSU does not sponsor or approve student travel to locations with a "Warning Level 3, Avoid Nonessential Travel".
*Please note that due to COVID-19 all student travelers must receive additional approvals and complete a COVID-19 safety plan. Please contact Ashley Krutz the International Travel, Safety, and Risk Manager with any questions.
Step 2b: If a travel exemption request is needed, please be sure to submit all of the requirements at least six weeks prior to travel, and before making any financial commitments (i.e. pay deposits, book airfare, arrange accommodation). Each exemption request will be reviewed by the FSU International Travel Oversight Committee (ITOC).
Step 3: If no travel exemption is needed, the student must complete an application to register their travel at least four weeks prior to travel and before making any financial commitments.
The process typically requires:
- Independent Travel Questionnaire
- Export Control Questionnaire
- Assessment of Location/Travel Risk & Review Country Intelligence
- Acknowledgement of Risk and General Release Form
Step 4: If approved to travel, the student will need to:
- Complete a Pre-Departure Orientation & Quiz online through Canvas.
- Register for STEP (or the equivalent for non-US citizens)
- Download the AlertTraveler App
- Submit a copy of their health insurance enrollment confirmation from CISI insurance. A link to purchase this coverage will be provided to the student upon approval. Other insurance plans will not be reviewed or accepted.
- Submit information for independent side travel while they are abroad (defined as situations where the student is leaving their primary travel location during their set FSU dates)
If you have any questions about this process, please feel free to contact the International Travel, Safety, and Risk Team at email@example.com.