Collaboration and connections with a wide range of scholars from across the globe and nation are vital to advancing the research and education missions of the University. Visiting scholars may come to Florida State University for set periods of time at the invitation of an FSU faculty or staff member working in their field.
Visiting scholars work collaboratively with the faculty or staff member in areas of research and creative activity. These activities should be of mutual benefit to the scholar and to FSU. These activities help keep the faculty current with a wide range of innovations from around the world, build linkages for further research collaboration, enhance the reach and recognition of our university and its programs, and allow FSU students to learn about other cultures and different approaches to common challenges.
If you are an FSU faculty member or staff who would like to host a visiting scholar to engage in collaborative research for a limited time please follow the steps outlined below.
If you are interested in coming to FSU as a domestic or international visiting scholar, the first step is to identify a faculty member and a common research interest in which you will collaborate during your visit and who will serve as your host. You will need to contact that faculty member directly and discuss whether coming to FSU as a visiting scholar would be of mutual benefit to you and the FSU faculty member. The invitation process is initiated by the FSU host.
Inviting a Visiting Scholar/Researcher
Please note: As of October 12, 2020 the Visiting Scholar Oversight Committee will consider exception requests to process invitations for new international visiting scholars for arrival no earlier than May, 2021. Otherwise, the Florida State University temporary suspension of new international visiting scholar applications announced March 3, 3020 remains in place. We will continue to review this temporary suspension as conditions change. Please contact Stephen McDowell, Assistant Provost, for more information.
Following the FSU Visiting Scholar/Researcher Policy FSU Policy 3-100 all visiting scholars/researchers, whether foreign national or U.S. persons, may only be invited to campus for more than 14 consecutive days with prior approval of department chair/director, dean, and Director of Research Compliance Programs in the Office of Research.
The process of inviting an international visiting scholar during the COVID-19 suspension period begins by submitting an exception request. Please contact Assistant Provost Stephen McDowell for more information. This request will be reviewed by the Visiting Scholar Oversight Committee.
After receiving an approval of the exception request , the next step in inviting a domestic or international Visiting Scholar is to enter the visiting scholar information in the “Visitors” page in the Export Control module in RAMP (hosted by the FSU Office of Research).
The previously used paper form entitled “Request to Invite a Visiting Scholar” will no longer be accepted. The Scholar-Researcher agreement will also be uploaded to this portal when it is completed.
The FSU Center for Global Engagement provides immigration and advising services, orientation, and additional support for international visiting scholars who have been invited by an FSU faculty or staff member, received a formal letter of invitation from FSU, and will need a J-1 visa for the visit. International visiting scholars who will need a J-1 visa status are required to provide documentation of English Language Proficiency before receiving the immigration documents necessary to apply for a J-1 visa according to U.S. State Department regulations.
U.S. citizens, permanent residents, international students and dependents with approved employment authorization, and other already approved legal immigration statuses which allow unpaid research will not need the J visa.
Courtesy appointments are required for all unpaid visiting scholars/researchers. An OPS or other paid appointment is required for paid visiting scholars. Department Representatives should indicate if an appointment is for a Visiting Scholar in the job offer submission. Background checks may be deemed necessary after completing background check questionnaire form. Visiting scholars/researchers may not begin program activity until on or after the start date on the appointment entered into OMNI or remain longer than the end date of the appointment.
Faculty hosts should contact Assistant Provost Stephen McDowell for additional information and with questions about required steps.
Registering Short-Term International Visitors
The hosts of all international short-term guests (visits 14 days or less) must register these visits with the Office of Research Compliance Programs (ORCP), subject to the exceptions noted in the Short-Term International Visitor Registration Policy
The registration form for short-term international visitors is found under the "Visitors" module at the export control portal.
Extension Requests for Visiting Scholars
The Visiting Scholar/ Researcher program supports limited duration collaborations and visits, and invitations are for one to two years. The time periods for different types of visiting scholars are outlined in the Visiting Scholar/Researcher Policy.
Any request to extend visits should be sent to Assistant Provost Stephen McDowell. The request should provide an explanation of the collaborative project and the need for the extended time under the visiting scholar/researcher program. This request will be reviewed by the Visiting Scholar Oversight Committee.
Contacts for Policy and Procedures
Export Control Forms, Scholar/Researcher Agreement: Diana Key at firstname.lastname@example.org
J-1 visa or English proficiency requirements: Angelique Stevens at email@example.com
Courtesy Appointment: Shayna Harris at HR-CourtesyDocs@fsu.edu
Visiting Scholar/Researcher Policy, Exception Requests: Steve McDowell at firstname.lastname@example.org