All FSU employees participating in an FSU-related international experience must comply with the FSU Policy #3-18 International Travel, Safety, and Risk Management Policy. Travelers who are also FSU students must comply with the Student International Travel Policy requirements and restrictions.
For the purpose of the FSU policy, international is defined as any travel outside of the continental United States, Alaska, or Hawaii. Therefore, travel to U.S. territories like American Samoa, Guam, the Northern Marina Islands, Puerto Rico, and the U.S. Virgin Islands is considered international.
Examples of FSU-related international experience include:
- Part of a study abroad or international exchange program organized or supported by the Center for Global Engagement or International Programs*;
- For research and/or field work that is supported and/or organized by University units;
- Supported through FSU funding or when an FSU account is used to hold and disburse funding, including travel funded by direct support organizations, fellowships, grants or scholarships;
- To attend a conference, present research, or participate in an activity because of their affiliation with FSU;
- Independent personal travel within approved University-related travel dates;
- Any travel in which an employee participates because of their affiliation and/or assigned responsibilities at FSU (including travel at no cost to the University).
*Note: If you are traveling with International Programs (IP), they will provide specific information on approval of travel, booking flights, and CISI insurance. They will register your travel in the FSU travel registry, and you do not need to take the additional steps.
All employee travelers must:
- Complete the process to get travel approved in advance, even if it requires a no cost travel authorization, and register/book travel per University policy.
- Complete the International Travel Attestation form, a process that is automatically started in Concur for any "foreign" travel request.
- Review the FSU pre-departure materials for employees, online here.
- Have an accessible means of communication (e.g. cell phone, landline, computer) while abroad, so that FSU can be in contact in the event of an emergency.
- Monitor official FSU email (recommended on a daily basis, but at least every two to three days at a minimum) while abroad and keep up to date on news/travel updates regarding their destination.
- Comply with University policies regarding technology and information security abroad (i.e. Export Control, Information Security, etc.).
- Register personal side travel, if leaving their primary travel location during their approved FSU travel dates, in the FSU Travel Registry (operated by Crisis24).
- Comply with reasonable requests from the University, including via travel committees, for information or consideration of additional waivers for travel to high-risk locations.
If you have any questions, please feel free to contact Ms. Ashley Krutz, Director of International Travel, Safety, and Risk.
For additional information regarding FSU-related travel, please visit: https://controller.vpfa.fsu.edu/services/travel
FSU International Travel Registry:
FSU's travel registry (operated by Crisis24) is designed to inform travelers when an emerging issue/concern may affect them or their travel destination(s), and to allow FSU to quickly respond in the event of an emergency.
FSU International Health/Safety Insurance:
For travel that is properly approved/booked in Concur as University-related, FSU will provide international health, safety, and security insurance through Cultural Insurance Services International (CISI). Please note that this coverage is paid for by the Provost, and offered at no cost to faculty/staff.
CISI provides comprehensive international coverage which includes:
- International medical coverage ($250,000)
- Accidental death and dismemberment ($15,000)
- Emergency medical evacuation ($250,000)
- Emergency medical reunion ($5,000)
- Repatriation of mortal remains ($100,000)
- Comprehensive security evacuation- for various types of non-medical international evacuations including natural disasters, political unrest, and security concerns ($100,000)